Enable IMAP in GMail. The first step in this process is to inform GMail that you intend to use its IMAP features. IMAP is disabled by default, so you must go in and explicitly enable it. Log into your GMail account, then click the “Settings” link in the upper left corner of the screen. Click on the tab labeled “Forwarding and POP, IMAP”.
I use Gmail, and I access my Gmail account via IMAP in Mail.app. In Mail.app, what I can't seem to do is move items out of my inbox, without deleting them. If I drag a message from my Inbox to my Gmail 'All Mail' folder, the message duplicates inside of 'All Mail' since it was already there to begin with. However, if I press the delete key on a message in my Inbox, it deletes it both in the Inbox and in 'All Mail.'
Does anyone know the Mail.app equivalent of 'Archive' command in Gmail? TIA So are people not having this problem, or is that no one has an answer? Here is what I've noticed: If I drag a message from the inbox to All Mail on my mac (mail.app) then it does appear twice in All Mail (in mail.app) However, when I got back to gmail web interface, the message is not doubled. It's there just once. And what interesting is that if I look in mail on the iPhone, that same message is also there just once in All Mail.
So I think it's just a display issue in mail.app on the Mac. If, on the other hand, I file the message into All Mail on the phone first, then it displays correctly (once) on the web interface and in mail.app when I get back to my Mac. You need to remap your IMAP mailboxes so that your mail that was 'deleted' on the computer is Archived in Gmail instead. Easiest way to do that: In Mail, select 'All Mail' from the Gmail IMAP listings on the sidebar (towards the bottom). Select the 'Mailbox' menu at the top of the page, then select 'Use this mailbox for.' , and choose 'Trash'.
Now, simply either file a message away on your computer, or just delete it from your Inbox, and it will be archived on Gmail instead of being deleted, and unless you file the message into one of Gmail's folders instead of one on your computer, it will never be duplicated on Gmail. You need to remap your IMAP mailboxes so that your mail that was 'deleted' on the computer is Archived in Gmail instead. Easiest way to do that: In Mail, select 'All Mail' from the Gmail IMAP listings on the sidebar (towards the bottom). Select the 'Mailbox' menu at the top of the page, then select 'Use this mailbox for.' , and choose 'Trash'. Now, simply either file a message away on your computer, or just delete it from your Inbox, and it will be archived on Gmail instead of being deleted, and unless you file the message into one of Gmail's folders instead of one on your computer, it will never be duplicated on Gmail.
From the Mail menu, click Preferences Accounts Mailbox Behaviors Trash: Move deleted messages to the Trash mailbox do NOT check Store deleted messages on the server do NOT check There you go!.Edit. That was taken from Google's own help (i love how nobody thought to look in the most obvious place ).
I've been using that specific setting ever since IMAP came out on Gmail with no problems. BUT, certain things on there you should follow, other things you shouldn't. So generally you're left with spending ages checking out what does and doesn't work. In other words only follow the information there if something isn't working as it should. If it is then probably best to leave it alone.
Click to expand.This is just a sort of substitute solution, but if you don't really care about the presence of your messages on Gmail's server, you can create your own archive on your Mac by following these steps: 1. At the bottom of the Mail sidebar, click the 'Add Mailbox' button (the very left corner-most icon). Select 'New Mailbox' from the popup menu. Mail will prompt you to tell it where to create this new mailbox. In the newly opened dialogue box you should see a dropdown menu next to 'Location.' In this, select 'On My Mac.' Input a title for your new mailbox, and click 'OK.'
The new mailbox will appear immediately in the sidebar under the category 'On My Mac.' To use it as an archive, right click the new mailbox and select the third option down, 'Archive Mailbox.' You will be prompted to select a location on your computer for Mail to store your mailbox. Find a place that suits you and 'Choose.' Now, consider this your new Gmail archive. When you have messages you wish to clean out but don't want to delete, drag them to this folder (or select them in the message pane, right click and select 'Move To') and they will be stored in.mbox format on your computer.
Of course, this is only one solution, and not necessarily the most desirable one. I use it, but it just works for me because I don't really have any desperate need for all my archived messages to be available on the server. And I have full confidence in my Mac. Also, if you do want to switch computers, this way you can easily move one compact file that is storing all your messages as opposed to dragging a whole folder of large text files or something comparable.
Let me know if this helps! Downloading gmail archive still won't work Hi, Archiving anything new from gmail is not a problem for me - I do it the way you described, John.
I want to download my entire gmail archive onto my Macbook Air and am baffled as to why I can't make this work. I think it's a bug - have spent about 6 hours on it so far. When I create the mailbox account for my gmail backup everything seems to go fine, Mail Activity reports that it's downloading my 13k emails. When the activity is complete, the activity box empties and nothing happens. I can't find the emails anywhere, in the mail programme or on my Mac.
They've just disappeared - or never got there. I've googled for hours to try to solve this. Can anyone help? I've set everything correctly as far as I can see in both gmail settings and in Mail preferences.
Is it just a sorry fact that you can't use Mail to archive already existing archives on Gmail? Thanks for any help anyone can give. From the Mail menu, click Preferences Accounts Mailbox Behaviors Trash: Move deleted messages to the Trash mailbox do NOT check Store deleted messages on the server do NOT check There you go!.Edit. That was taken from Google's own help (i love how nobody thought to look in the most obvious place ). I've been using that specific setting ever since IMAP came out on Gmail with no problems. BUT, certain things on there you should follow, other things you shouldn't.
So generally you're left with spending ages checking out what does and doesn't work. In other words only follow the information there if something isn't working as it should.
If it is then probably best to leave it alone. Click to expand. I too had this same question, and followed the link provided above to Gmails recommended settings. After setting it exactly as the recommend, what I noticed, is when you delete a message from within the Gmail Inbox, the message still stays in the Gmail 'all mail' folder. The folder mirrors your archive online. When you receive a new email, the Gmail Inbox (sidebar to the top) reflects it.
The Gmail 'all mail' folder (sidebar to the bottom), updates as well to show an unread message. After you read the email in the Inbox, it takes awhile (depending on how often you have mail set to retrieve mail), before the Gmail 'all mail' folder will update to show the mail as read. Looks like all deleted mail from the Inbox is now archived in the all mail folder. These folders are just a reflection of what is currently on the Gmail server. Archive plugin problems? Does anyone have this problem with the (above mentioned) Archive plugin?
When I click the archive button, I get a message to the effect of 'Archive - Hyrax Mail does not allow messages to be moved into it.' And the message doesn't go anywhere. Any hints appreciated. Thank you!Edit: Nevermind. I figured it out.
If you have a label ('folder') named 'Archive' then this plugin will not work. Everything else seems to be fine though - I've a rather large hierarchy of labels under the top-level 'Archive' label. It was easy to fix the problem though: Just rename 'Archive' to 'Filed' and it works fine now. This is just a sort of substitute solution, but if you don't really care about the presence of your messages on Gmail's server, you can create your own archive on your Mac by following these steps: 1. At the bottom of the Mail sidebar, click the 'Add Mailbox' button (the very left corner-most icon). Select 'New Mailbox' from the popup menu.
Mail will prompt you to tell it where to create this new mailbox. In the newly opened dialogue box you should see a dropdown menu next to 'Location.' In this, select 'On My Mac.' Input a title for your new mailbox, and click 'OK.'
The new mailbox will appear immediately in the sidebar under the category 'On My Mac.' To use it as an archive, right click the new mailbox and select the third option down, 'Archive Mailbox.' You will be prompted to select a location on your computer for Mail to store your mailbox. Find a place that suits you and 'Choose.' Now, consider this your new Gmail archive.
When you have messages you wish to clean out but don't want to delete, drag them to this folder (or select them in the message pane, right click and select 'Move To') and they will be stored in.mbox format on your computer. Of course, this is only one solution, and not necessarily the most desirable one. I use it, but it just works for me because I don't really have any desperate need for all my archived messages to be available on the server. And I have full confidence in my Mac. Also, if you do want to switch computers, this way you can easily move one compact file that is storing all your messages as opposed to dragging a whole folder of large text files or something comparable.
Let me know if this helps!
How to Setup Gmail Account in Outlook 2016 via IMAP If you are using Microsoft Outlook 2016 to manager emails, you may want to connect your commonly used Gmail account to Outlook for the convenient management of your emails. Now this post will show you. How to setup Gmail account in Outlook 2016 via IMAP Before starting to add/setup Gmail account into Outlook 2016, you need to enable IMAP Access and Allow less secure apps in your Gmail account.
Section 1: Enable IMAP protocol access in Gmail Step 1: Log into your Gmail account. Step 2: Click the settings gear button and then select Settings. Step 3: On the Settings page, click Forwarding and POP/IMAP. Locate the IMAP Access section, select Enable IMAP, leave the rest of the default settings as they are, and then click the Save Changes button. Section 2: Allow less secure apps Step 1: Click on your head picture and then click My Account. Step 2: On the 'My Account' page, click the Connected apps & sites link, scroll down to locate the Connected apps & sites section, and then make sure Allow less secure apps is turned on. Step 3: After 'IMAP Access' and 'Allow less secure apps' are enabled, you can sign out.
Next, you can setup the Gmail account in Outlook 2016 by configuring IMAP settings. Do as follows. Section 3: Setup Gmail account in Outlook 2016 Step 1: Start your Outlook 2016 app by clicking Outlook 2016 shortcut on Windows task bar. Step 2: Click File - Info tab, and click the Add Account button. Tips: If it’s the first time you start Outlook and you’ve never added any email account yet.
The 'Welcome to Outlook 2016' window will open. Click Next, select Yes and click Next. Step 3: Select Manual setup or additional server types and click Next. Step 4: Select POP or IMAP and click Next. Step 5: Fill in the information of your Gmail account, and then click More Settings. Tips: In the Logon Information section, use your Gmail address as the User Name, and use your Gmail logon password as the Password. Step 6: Select the 'Outgoing Server' tab, check My outgoing server (SMTP) requires authentication, and keep Use same settings as my incoming mail server selected.
Step 7: Select the Advanced tab. In the “Incoming server (IMAP)” section, select SSL as the type of encrypted connection, and it will automatically use 993 as the incoming server port. In the 'Outgoing server (SMTP)' section, select TLS as the type of encrypted connection, it will use 25 as the outgoing server port; alternatively, you also can select SSL as the type of encrypted connection and type 465 as the outgoing server port. Finally click OK.
Step 8: When you return back to the Add Account dialog, check Automatically test account settings when Next is clicked, and then click Next. Step 9: Outlook will be testing the account settings you entered. If everything went right, it will successfully log onto the server and send test e-mail messages. Then click Close. Step 10: Now you're all set. Outlook 2016 now has all the information to setup your Gmail account.
Click Finish, and your Gmail account has been successfully added to Outlook 2016.